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Committee approves budget amendments to carry FY25 encumbrances into FY26; notes generator and equipment purchases
Summary
The committee approved a set of budget amendments to move unliquidated FY25 purchase orders into FY26, covering items such as county-clerk data-processing equipment, site development for the sheriff, a generator for the administration building and various vehicle repairs and equipment.
The Budget Finance Committee approved a bundle of budget amendments that move unliquidated purchase orders and encumbrances from fiscal year 2025 into fiscal year 2026, and reviewed several specific equipment and capital items cited by staff.
Staff described the package as accounting entries to preserve encumbrances for purchases initiated in FY25 that were not liquidated before year-end. "So, there's several of the purchase orders for fiscal year 25, in the amendment list. And, basically, it's those that have not been liquidated and need to move into this fiscal year," a finance staff member said. The staff member added, "It will not count against last fiscal year, but it will count against this fiscal year. It's just accounting paperwork. It's what I get paid for."
Committee members named several items included in the amendments: a $10,000 county-clerk data-processing request for new computers; site development funds for the sheriff's office (amount not specified); purchase orders for law-enforcement equipment that a member recalled might relate to license-plate-reader equipment (staff said they would confirm); recycling-vehicle maintenance (tires were mentioned); and a generator for the administration building that staff said should be delivered in November, three months earlier than originally estimated.
A committee member asked whether all teachers would receive the same math-teacher bonuses included in a general-purpose school amendment. A staff member said the school-fund item was not under their control and they did not have details on distribution.
The committee voted to approve all of the listed budget amendments in a single motion. The motion was made by Miss Oldham and seconded by Miss Atwood; members approved by voice vote.
Less critical details: The amendments include a mix of insurance recoveries, fiscal-year purchase-order carryovers, and reserved amounts for county buildings and road-state-aid programs. Staff said they would provide specifics (for example, the exact equipment covered by particular encumbrances) if committee members wanted additional line-item detail.
Next steps: Staff to confirm the specific items covered by the law-enforcement equipment encumbrances (license-plate readers, if confirmed), provide final dollar amounts for site development and other items, and monitor generator delivery and installation timing.
