School finance director reports August 2025 month‑end: revenues lag, encumbrances drive high expenditure ratio

Finance staff presented the Lynchburg City Schools month‑end financial report for Aug. 31, 2025. The presenter said year‑to‑date receipts totaled $9,294,832.33, or about 7.8 percent of original appropriations, and that total expenditures including encumbrances were 81.38 percent of appropriation.

The report noted timing and encumbrance effects that pushed several small lines above 100 percent. Staff said function 1320 (media/library services salaries) was at 102.34 percent because encumbrances for payroll were included in the reporting; function 2220 (health services purchase services) was at 224.49 percent due to encumbrances tied to Medicaid service fees; EverDriven Technologies encumbrances affected transportation‑related lines; function 4200 (building services purchase services) and 4600 (security service salaries) were above 100 percent due to facility upgrades and campus safety salary encumbrances; and several small maintenance and site improvement lines showed large percentages because their base budgets were small.

Finance staff told the board the city allocation for the year is $42,000,000 against a total revenue projection of about $119,000,000, which the presenter summarized as roughly 35 percent of total revenues. The presenter said the division was now receiving financial statements within days of month‑end closing and that an Anthem insurance lag report had arrived to help reconcile beginning balances. No board action was taken; members asked clarifying questions about the bottom line and reimbursement timing for grants (for example, a DCJS grant that reimburses campus safety salaries), and staff noted those reimbursements should reduce the apparent overages as grants and encumbrances are processed.

All figures and explanations above were provided directly by the finance presenter during the meeting.