Itasca board approves multiple capital contracts and sewer rehabilitation design work; projects remain under budget

The Village Board approved several capital purchases and contracts during the Sept. 16 meeting, including flow meters for Hamilton Lakes, a three-year bulk material-handling contract, municipal-complex roof replacement, a three-year brick-paver rehabilitation contract and engineering task orders for sanitary manhole and sewer lining work.

These approvals advance both small-scale maintenance and larger sanitary- and stormwater-related infrastructure work, and staff said the projects were within budgeted amounts.

Trustee Daley moved and the board approved a low bid from Core & Main to purchase three electromagnetic flow meters for $32,137, a purchase staff said is roughly $18,000 under the budgeted amount previously set aside for the equipment. Staff said the meters will help detect leaks and confirm directional flows in older water mains in the Hamilton Lakes business park.

The board also accepted a three-year low bid from Earth Incorporated for bulk material handling at $93,552, under the three‑year budget estimate of $108,000. Trustee Daley said the vendor has prior experience working with the village.

Public Works presented bids for the municipal-complex roof replacement; Filoto Roofing submitted the low responsive bid at $136,600, well under the $300,000 budget. The board approved the work. Staff said the existing roof is about 22 years old, has some shingle damage and isolated leaks, and the replacement aims to prevent larger failures.

The board approved a three‑year brick-paver rehabilitation contract with GC Designs Inc. for $53,043. The contract provides unit pricing and prevailing-wage compliance for small repairs and reset work over three years and was selected after reference checks. Staff said the unit pricing and quantities will let the village adjust yearly budgets while having an on‑call contractor available.

Finally, trustees approved Robinson Engineering task orders for sanitary infrastructure design and construction engineering: a task order for manhole rehabilitation design and construction engineering with an estimated engineering fee of $31,870 supporting a $205,000 construction estimate, and a task order for cured-in-place-pipelining design and resident engineering with an estimated engineering fee of $32,300 supporting a $268,000 construction estimate. Staff said both elements are part of a combined $483,500 allocation in the current budget for sanitary rehabilitation projects and that the engineering fees (16.9% and 14.7% of project cost, respectively) are in line with standard practice.

Board members asked about construction timing; staff said sewer lining work is anticipated to begin in early 2026 and that manhole work and pavement repairs will be scheduled this fall and winter as conditions allow. The approvals follow public bid openings and reference checks and carry specified contract values and task-order fees recorded in the meeting minutes.