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Warren County adopts personnel records retention policy to allow scanning and disposal of old paper files
Summary
Supervisors approved a personnel records retention policy permitting destruction of old paper files and future scanning in accordance with Iowa law.
The Warren County Board of Supervisors approved a personnel records retention policy that allows county offices to scan records and dispose of older paper files consistent with Iowa law. The policy was developed with input from county auditors and other officials and is intended to standardize retention and destruction of obsolete personnel records.
County staff said the policy responds to a large backlog of paper records and follows guidance from auditors and the county's legal requirements. During discussion supervisors praised the effort to reduce paper and streamline recordkeeping. The board approved the policy by roll call.
Why it matters: A formal retention policy clarifies when personnel records may be scanned and paper copies destroyed, reducing storage burdens and aligning county practice with state retention requirements. The policy permits record destruction only as authorized under Iowa Code and county policy.
Next steps: Departments will follow the new retention schedule and scanning procedures and coordinate with the county auditor and records custodian for compliant disposal of paper files.
