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Council hears IT director’s pitch for three-year Microsoft enterprise renewal; cost figures discussed in consent
Summary
City staff presented a proposed three-year Microsoft Enterprise Agreement for continued licensing and security updates; staff recommended SHI Government under a Texas DIR contract and the item was placed on the consent agenda for council approval.
City IT staff presented a proposal to renew the City of Killeen’s Microsoft Enterprise Agreement for a new three-year term to secure volume licensing, updates and security patches for products including Windows, Office 365, OneDrive, SharePoint and Teams.
IT staff said the enterprise agreement platform provides predictable licensing costs, ensures compliance, and allows the city to maintain critical cybersecurity patches. The presenter noted SHI Government is a certified Microsoft partner and that pricing is available through a Texas Department of Information Resources (DIR) contract cited in staff materials.
The staff briefing described the renewal as budgeted in the FY 2026 forecast and recommended the city authorize the city manager to execute a three-year agreement through SHI. The item was included in the consent agenda and approved by the council; the meeting packet listed the aggregate three-year amount as $1,884,699. Staff told the council the agreement helps maintain core infrastructure and security compliance.
The presenter said staff is available to answer follow-up questions on implementation, and council adopted the consent agenda that included this item by a 6–0 vote.
