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Trustees consider three‑year Google Workspace contract with CDWG at $62,000/year
Summary
District staff told trustees they negotiated a three‑year Google Workspace agreement with CDWG that reduces anticipated annual licensing costs to $62,000; a motion to approve the purchase was made during the meeting.
District staff presented one action item added to the agenda: the purchase of Google Workspace licenses. Staff said the district's Google licensing renewal was due September 13 and that negotiations with a vendor produced a three‑year price that reduced an anticipated increase.
"We were actually gonna get an increase to a 100,000, per year. But we were able to negotiate if we were able to sign up for a 3 year contract, They reduced that to 62,000 a year," Speaker 2, a staff member, said during the discussion, and the presentation named CDWG as the contract vendor.
A board member moved the motion to approve the three‑year agreement with CDWG; the meeting transcript records a motion and a second. The transcript does not record an explicit roll‑call or final vote for this specific line item in the excerpt provided.
Why it matters: The purchase covers district productivity and email/license services used by staff and students; three‑year pricing can reduce short‑term cost volatility but commits the district to multiyear vendor service and budget obligations.
Next steps: If the board finalizes approval (vote not recorded in provided transcript excerpt), the contract would be executed on a three‑year term under the price presented and the finance office would record the license cost in the forthcoming budget documents.
