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City adopts 3% credit-card processing fee for payments over $3,000
Summary
The City Council voted 4-0 to adopt Resolution 25-031, adding a 3% fee on credit-card payments above $3,000 (exempting monthly utility bills) to recoup processing costs estimated by staff at about $20,000 annually for non-utility transactions.
The Staton City Council voted 4-0 to adopt Resolution 25-031, which imposes a 3 percent credit-card processing fee on city payments that exceed $3,000 and excludes monthly utility bills. The council made the decision during its regular session after a staff presentation and questions from council members.
Randy, finance staff, told the council that “the city incurs processing fees on all our credit card payments,” and recommended a 3 percent fee on payments over $3,000 to recover a portion of that cost. “We accept payments such as permits, licenses, and development fees,” Randy said, adding the fee would not apply to monthly utility bills.
Councilor Sims asked how much the city pays in processing fees annually. Randy replied, “Probably about 20,000 a year in processing fees just on our general services, so everything other than utility.” Councilor O'Rourke asked why staff selected the $3,000 threshold; Randy said finance targeted the level because many public-works and building-permit charges commonly begin in that ballpark.
Councilor Patty moved to adopt Resolution 25-031 “as presented.” The motion was seconded. On a roll-call vote the council recorded four yes votes and approved the measure. Melanie, a staff member, conducted the roll call.
Implementation details noted in the staff presentation include the $3,000 threshold and the explicit exclusion of monthly utility bills. The council did not modify the resolution at the meeting and provided no additional specific implementation timeline during the session.
