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Board approves new Lebanon High School flat roof contract and declares intent to reimburse with future debt; district explores energy‑conservation financing
Summary
The board approved a contract with Prodigy Building Solutions to replace the original flat roof at Lebanon High School and approved a declaration of intent to reimburse capital expenditures from future borrowings while the administration pursues energy‑grant and low‑interest loan options for additional projects.
The Lebanon City Schools Board of Education approved a contract with Prodigy Building Solutions to replace the original flat roof at Lebanon High School and approved a declaration of official intent to reimburse capital expenditures with future borrowings at the Sept. 15 meeting.
Why it matters: the gymnasium and other areas have experienced longstanding water penetration; board members and administrators said the roof replacement is urgent and part of the district’s 10‑year capital plan. The administration also described parallel work to package energy-conservation upgrades that could be partially funded by state grants or a low‑interest energy loan.
Contract and timeline: - Prodigy Building Solutions will replace the flat roof section identified as the original flat roof; administrators said the contractor previously completed a metal-roof segment at the high school. The project can begin shortly and is expected to reach the most weather‑sensitive milestones before winter, with follow-up work on other water‑penetration issues afterward. - Warranty and scope: the administration said the new roof uses higher-quality materials and carries a warranty "at least 20" years (exact warranty length recorded in contract documents). The work will include addressing insulation and localized water-damage where needed.
Financing and related energy projects: - The board approved a declaration of official intent to reimburse capital expenditures with future borrowings, enabling the district to cash‑flow the roof and later include it in a broader borrowing package. Treasurer Irvin and administrators said the district has been evaluating energy‑conservation projects (controls upgrades, LED conversions, HVAC work) that could be packaged with the roof work to pursue available state grant funds and a low‑interest loan program. - Grant/loan context: administrators described a state energy-conservation grant (minimum $250,000 to up to $2.5 million possible) and a low‑interest loan option (discussed as 0.25% in one exchange, then referenced later as 5.25%). The administration cautioned that the legislature’s recent budget changes altered eligibility and that the district is awaiting final details; they will only accept grant/loan terms that meet the district’s long‑term fiscal break‑even tests.
Board action and votes: the motion to approve the Prodigy contract passed by roll call (all members present voted yes). The declaration of intent to reimburse with future borrowings also passed by roll call. No additional borrowing was issued at the meeting; the declaration preserves the district’s ability to reimburse earlier cash expenditures from future debt once the district finalizes financing.
Context and next steps: administration said they are pursuing grant applications and have been prequalified for a loan program that could provide funds over up to three years; they will finalize whether to accept grants or issue loans after they receive award notices and analyze the long‑term cost/benefit. The board credited Facilities staff and Mr. Butler for leading months of preparation work on the package.
Ending: the roof replacement will proceed and the administration will return with financing recommendations and any grant/loan award information as it becomes available.
