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OAG explains 3/8/8‑year audit follow‑up cycle, closes 13 recommendations
Summary
Monia Trihan reported audit follow‑up activity as of July 31, 2025: 13 recommendations closed during the period, outstanding items carried by age-based follow-up cadence, and a long‑running preventive‑maintenance finding incorporated into the FY24 facilities audit because of funding constraints.
Monia Trihan, an Office of the Auditor General staff member, presented the audit recommendation follow‑up report to the Fairfax County Public Schools Audit Committee on Sept. 15, covering the status of open recommendations as of July 31, 2025.
Trihan summarized the OAG's follow‑up process: recommendations under three years old receive quarterly follow up, recommendations three to eight years old receive annual follow up, and recommendations open more than eight years are closed in alignment with the FCPS records management policy. "For actions that are under 3 years old, we obtain evidence from the process owners and report on them quarterly," she said.
The presentation reported that the office closed 13 recommendations in the most recent period. Trihan described the status of several program areas: two recommendations for Food and Nutrition Services (FNS) related to benchmarking and updating FNS regulations are in process and not yet due as of July 31, 2025; procurement audit work closed one recommendation while another (an update to regulation 5012) remains in process; critical‑hiring audits closed four recommendations, with two outstanding items related to onboarding and principal‑hiring strategy; and the business process audit closed five items related to warehouse operations and documentation verification at several schools.
Committee discussion focused on the policy to close recommendations older than eight years. Audit committee member Mr. Moon pressed for clarity: "We’re just gonna forget about them after 8 years?" he asked. Trihan and other staff replied that the eight‑year closure aligns with FCPS records retention policy and that some very old, unresolved recommendations have been revisited in subsequent audits rather than left unaddressed. Trihan cited the preventive‑maintenance finding for facility buildings as a special case: funding constraints limited progress, so OAG incorporated that issue into its fiscal year 2024 facilities maintenance audit to highlight continued risk to management and the school board.
Trihan said several due dates were extended from July to October 2025 for specific items and that the next audit follow‑up will be as of Oct. 31, 2025; the results are scheduled for presentation with the audit committee in January. There were no formal votes recorded on the follow‑up report during the public meeting.
Ending: The committee asked staff to continue providing follow‑up on long‑running findings and to flag budget‑driven items for the board's attention when appropriate.
