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Council adopts new, more detailed revenue‑sharing reporting template; staff to backfill prior years
Summary
City staff presented a new revenue‑sharing reporting format to show how Port of Hueneme funds were spent; council accepted the new template and directed staff to produce prior‑year reports as feasible while minimizing staff burden.
PORT HUENEME, Calif. — The City Council reviewed an expanded revenue‑sharing report template on Monday that itemizes projects and services paid from port funds and agreed to forward the new format to the Port of Hueneme.
City Manager Fred Vega said the new four‑page format gives “much more detail” on three categories defined in the agreements — (1) capital improvements or infrastructure maintenance for streets affected by port traffic, (2) public‑safety services for events benefiting the port area, and (3) public improvements/programs within a two‑mile radius of the port — and should make future reporting easier now that the city has added a tracking code to financial records. “We implemented for the first time 10 years into the agreement, we implemented a tracking code so we can actually track this into the future easier,” Vega said.
Why it matters: the revenue‑sharing contract(s) between the city and the Port of Hueneme have different reporting deadlines and formats in legacy documents (1983 and 1987 agreements and a 2015 settlement). The new presentation is intended to make the use of port funds clearer to both parties and the public.
Key points - The report lists multi‑year projects and small maintenance items that the city says fit the contract categories, including street resurfacing, storm system cleaning, beach sand replenishment support and event policing costs. - The city and the port previously missed some filing deadlines; staff said the port has now submitted its reports and the city will try to produce prior years’ reports in the new format but with a clear disclaimer if historical data are incomplete. Staff estimated the first new report required roughly 60 hours of staff time across departments and that template improvements should reduce workload for subsequent years. - Council unanimously voted to receive the new report and proceed; staff will forward it to the Port of Hueneme and begin preparing prior‑year reports as time permits.
Background City staff said the main reporting obligations are established in the 1983 and 1987 agreements; the 2015 settlement contains separate provisions that do not add the same reporting requirement. Councilmembers asked for future reports to show the revenue‑sharing amounts as percentages of departmental budgets; staff agreed to include those figures in future updates.
What’s next Staff will forward the template to the port, continue to refine the format for back‑reporting prior years, and use the newly implemented tracking codes to simplify future audits and annual submissions.
