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Commissioners and staff question enterprise leasing fees and timelines as county awaits four vehicles at upfitter
Summary
Discussion centered on enterprise vehicle leasing: whether prepayment, admin fees, imputed interest and vendor upfitter choices are cost-effective and how outstanding payments should appear in the 2026 budget.
Commissioners spent significant time on the county’s enterprise lease program and its effect on the 2026 budget after Vicky, an enterprise representative, and fleet stakeholders answered questions about recent vehicle orders.
Vicky said four vehicles for the county are at the upfitter and that quoted rates were locked in. She told the board the county sometimes prepays invoices so “there are no fluctuating fees” and “no financial interest being charged” for those pre-paid items. Commissioners and the sheriff raised concerns about the program’s administrative fees and imputed interest, which an auditor previously itemized in a breakdown of “imputed interest rates” and admin fees by vehicle.
One commissioner asked for a detailed breakout of each vehicle’s lease interest rate, upfit and administrative fees and any enterprise program fees so the board can compare alternatives, including direct purchase or selecting a different upfitter to shorten delivery times. Ty and others said some agencies have changed upfit vendors to reduce delivery times, and staff suggested exploring nearby out-of-state upfitters to speed turnarounds.
Vicky agreed to provide individual quotes and the county’s purchase/upfit invoices to allow a detailed budget reconciliation. Commissioners scheduled an enterprise-focused work session in October to review the lease-purchase program, vehicle timing and possible alternatives to the current procurement practice.
