Board approves two change orders with 5 Star Energy to replace 154 lead service lines, totaling $1.21 million

The Board of Public Works approved two construction change orders with 5 Star Energy to replace additional full lead service lines, adding a combined $1,213,211 to contracts. Board Member 1 presented the items and moved to approve both change orders; Board Member 2 seconded each motion and both passed with aye votes.

The first change order (Change Order No. 3) adds 128 full lead service line replacements under the 2024–2026 construction contract and is listed at $988,744. Staff said the additional work is possible because the city received additional federal funds, with the same private-site 100 principal forgiveness split; professional services and non-construction costs remain under existing not-to-exceed limits.

The second approved change order (construction contract change order No. 1 on the separate 2025 contract) adds 26 full lead service line replacements at $224,467. Staff explained the city has two separate construction contracts with 5 Star Energy (one bid covering work through 2026 and a second contract for 2025 work) and that the Department of Natural Resources (DNR) requires the full bid amount through 2026 to be shown even though the city purchase order reflects only work approved through 2025. Board members asked clarifying questions on numbering of change orders and contract scope; staff acknowledged the presentation and a spreadsheet in the packet intended to clarify totals.

The record shows no votes against the change orders and no amendments. The board did not record further conditions or a detailed implementation schedule for replacements in the meeting minutes provided.