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County consolidates CivicPlus billing for web and meeting services; annual cost reported
Summary
Montgomery County will consolidate billing for CivicPlus products into a single October annual invoice; county staff reported the total annual cost for CivicPlus and CivicClerk services is about $30,008 and said a consolidated invoice will simplify budgeting and payment.
County administrators told commissioners Sept. 8 they negotiated with vendor CivicPlus to consolidate billing for three products — Montgomery County’s public website, the Fourteenth Judicial District site and CivicClerk meeting/agenda services — so the county receives a single annual invoice in October rather than staggered bills.
County Administrator Jonathan Boo said the combined annual cost for all CivicPlus and CivicClerk products is $30,008.56. Boo said the county already paid one of the product invoices and was awaiting an updated consolidated invoice showing the remaining balance; going forward, all three products will renew in October each year and the consolidated billing will simplify tracking and budgeting.
Boo said a consolidated statement of work and product descriptions was provided to commissioners and that the county will need formal approval for the total dollar amount when the next consolidated invoice arrives. He estimated future annual bills will be in the $30,000 range and said staff will bring the payment request forward for approval when the consolidated invoice is issued.
Why this matters: Consolidated billing will make it easier for county finance staff to track website and meeting-platform costs and budget for the subscription renewals that support online agendas, public notices and web services.
