Board approves several capital projects; members question consultant fees and bid methodology

The Johnston County Board of Education approved several capital projects after presentations from capital projects staff and discussion among board members. Capital projects staff recommended awarding a contract for the Quantholder High School track replacement to Barrie Building Group for $1,299,450 with a $50,000 contingency; the presentation said the scope includes milling, new drains (ACO drains) and curb work to protect drainage and substructure. Board members asked about bid solicitation and differences from a previously bid Cleveland High School track project; staff and consultants said soil and drainage remediation in individual projects can account for large cost differences. The board approved a design contract for McGee——s Crossroads Elementary addition with Hyatt Associates, budgeted at $490,000 plus a $20,000 contingency to be funded from the 2024 bond. Several board members questioned Hyatt——s design fee percentage (described in discussion as 7%) and whether the district should negotiate fees or use other qualified architects from the RFQ list. Staff said they had requested a lower fee but were told Hyatt would not reduce its percentage and noted Hyatt had previously completed other school projects. The board also approved a metal roof retrofit and associated study work for East Clayton Elementary with Hy d/Height Associates (presentation described as the firm used for other district roofs) for $480,020 plus contingency; staff said the project includes a study of HVAC impacts because removing skylights and adding a new roof can change humidity and HVAC load. Board members asked for clarity on existing chiller and air-handler ages; staff said chillers are about 10 years old and some air handlers date to the 1990s. During capital project discussion, board members repeatedly asked why general contractors or consultants were being used on certain projects rather than contracting directly with paving subcontractors or renegotiating design percentages. Staff answered that some projects require mitigation and drainage work beyond simple paving, and that prior repairs and site conditions vary by campus. The board approved the recommended contracts by voice vote after the discussion.