Board questions contract documentation and final walk-throughs on PlugSmart/Amaresco HVAC work
Summary
Board members raised concerns about missing final walk-through documentation, fabricated temporary line-set covers on HVAC units, warranty coverage and subcontractor certifications tied to the PlugSmart/Amaresco contract; administration said it has requested records and is awaiting responses.
Board members pressed district administration on Sept. 11 for documentation and final sign-offs related to HVAC and rooftop unit work performed under the PlugSmart contract (now Amaresco). Administration said it has responded to a public-records request and is awaiting contractor documentation, including punch-card records and evidence of final substantial-completion sign-offs.
A board member said some units installed at Mulberry Elementary still have temporary fabricated covers rather than finished line-set covers; the treasurer and superintendent said those items were expected to be remedied when component deliveries allowed during the COVID-era work. Administration said planned remedial work was part of the substantial-completion process and that some items were delayed by supply-chain constraints.
Board members asked whether subcontractors used by the original installer were certified to install the specified equipment. Administration said RT Hampton served as a subcontractor on some installations and that the contractor relationship and warranty coverage varied among components. The superintendent said warranties and a 30-year warranty arrangement with the prime contractor remain in place and that Stark County had performed at least one official walkthrough and signed off on roofing work; administration will continue to pursue outstanding contractor records in response to the public records request.
Administration said it has reached back to the contractor contact (Will) and has requested any remaining punch-card receipts and sign-off documentation. The district has provided to the requester all documents it has received from the contractor and is awaiting further records. Board members asked for a follow-up to confirm completion of any outstanding punch-list items and to schedule any remaining final walkthroughs required by contract.
