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Committee reviews crisis management updates, threat-reporting and communication reach
Summary
Sept. 11 — The committee reviewed Policy 806 (Crisis Management), discussed legislative updates and the district’s threat-reporting and outreach practices, and noted training and resource updates.
Sept. 11 — The committee reviewed Policy 806 (Crisis Management), discussed legislative updates and the district’s threat-reporting and outreach practices, and noted training and resource updates.
Staff said the policy’s purpose is to provide guidance for administrators, staff, students, board members and the community to address a range of potential crises. The draft now lists the I Love You Guys Foundation and the National Association of School Psychologists’ PREPARE model as district resources. Staff described how the district uses the Minnesota Bureau of Criminal Apprehension (BCA) and a regional “Fusion Center” to evaluate electronic threats; staff said the Fusion Center combines law enforcement and federal partners to assess credibility and provide recommendations.
Nut graf: Committee members discussed recent district communications: staff reported sending safe-storage and reunification information via ParentSquare and other channels after a regional violent incident, and described plans to expand student-facing communications after ParentSquare resolves a list-management issue.
Adele, a member of the crisis management team, provided distribution metrics for a recent message: “it was sent to 9,056 parents or guardians, and over 5,000 of them opened their email, and over 3,500 opened their text message,” she said. Staff explained that ParentSquare currently requires a technical update to include students (many student accounts are in a separate bounce list); once corrected, the same newsletter will be sent to students in middle and high schools. Staff also noted that due to privacy/data rules (referred to in the meeting as “Copa laws”), the district does not have direct contact information for younger students in ParentSquare, so student distribution timelines will vary by grade.
Core crisis-team members (Janette Seboe and Todd McGowan) were referenced for trainings; staff said district trainers completed PREPARE-model training and will implement modules this school year.
Ending: The committee accepted the policy-review updates and the revised resource list; staff will follow up with principals to confirm plans for student education about threat reporting and reunification procedures and will share finalized language with the board at second reading.
