The Clayton Town Council approved a contract with Banting Engineering to provide engineering services for the town’s Community Crossing Matching Grant (CCMG) application and related project coordination. The contract was accepted after council members discussed funding sources and which streets would be included if the grant is awarded.
The contract will support the town’s CCMG application, which typically results in awards issued in late November, and Banting Engineering will help prepare the October grant submission and coordinate subsequent work if the town receives funding. Council members noted engineering services for next year are budgeted in the town’s 2026 proposal at $25,000 under motor vehicle highway (MVH) funds.
Council members discussed whether any of the current year’s engineering appropriation can be encumbered to pay work before year-end. A councilmember said a bill that has already been issued could be paid from this year’s funds, but state rules prohibit paying for engineering services out of grant award funds.
Councilmembers identified candidate streets for a future mill-and-overlay project, including 500 South, Regan and AMO. The council voted to accept the contract; the motion carried.
Discussion versus decision: council debate focused on funding timing and which streets to include; the formal action was approval of the Banting Engineering contract for CCMG-related services. No dollar amount for the contract invoice schedule was specified in the meeting notes beyond the $25,000 engineering line in the 2026 budget.
Speakers on this item included a councilmember who introduced the topic, Councilmember (Speaker 5) who described the contractor’s role in the grant application, Jenny (staff member) who had been consulted about prior payments, and Pete (councilmember) who identified streets for work.