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Pecos council approves $2.21 million survey contract to support annexation plan
Summary
The Pecos City Council approved a contract authorization with Payne Industries for annexation survey services covering 2023–2028, to be paid incrementally over multiple years; city staff said the work will be issued as individual task contracts and returned for ratification as needed.
The Pecos City Council on Sept. 11 authorized the city manager to enter into a contract with Payne Industries for annexation survey services covering the city's 2023–2028 annexation plan at a total not-to-exceed amount of $2,213,398. City Manager Charles Leno told the council the work will allow the city to "get our annexation going."
The contract amount will be paid in increments over a three- to five-year period as work is completed, Leno said. He told the council some preliminary legwork has already been done but that portions must be redone because "some of the property owners have changed." The contract was brought back to the council after a rebid process in which Payne Industries again was the highest-scoring bidder.
Leno and other staff said the authorization gives the city manager the ability to begin the contract process; individual contracts will be issued for distinct pieces of work and returned to council for ratification as needed. "There will be individual contracts issued on each piece of it," Leno said. City staff also said the resolution authorizes up to five years of services but that each executed contract is legally binding only year-by-year unless funds are appropriated beyond one year.
Council members raised questions about contract language to protect the city and about a dotted line on the map staff identified as the city's extraterritorial jurisdiction (ETJ). City attorney Parker and staff said they will work with Payne Industries to make limited contract modifications recommended by the city attorney and will bring each project-specific contract back to council as it is prepared.
A motion from Councilman Graham, seconded by Councilwoman Trujillo, to approve the authorization carried. Leno said that when all phases are complete the overall cost will total approximately $2.2 million.
Why it matters: annexation expands the city's planning and taxing jurisdiction and affects infrastructure, services and future development. The survey work is the technical step the city said it needs to complete before formal annexations are adopted.
What happens next: staff will finalize contract language with the city attorney, negotiate individual task agreements with Payne Industries, and return those individual contracts to council for ratification as each phase is approved.
