The DeKalb County Board of Commissioners Operations Committee voted on a series of procurement and contract items during the meeting. Below are the actions recorded in the meeting transcript; where the transcript recorded only a voice vote, the outcome is noted as approved on voice vote.

Votes at a glance

- Minutes approval (item 13883): Motion to approve the minutes was moved and seconded and the committee approved the minutes on an aye voice vote.

- Item 13 05 / Purchase order renewal for undercover/special-operations vehicles (Budget Car & Truck Rental of Atlanta): Approved. Contract renewal requested through 09/29/2026; amount not to exceed $60,218.40.

- Item 12 43 / On-call roof maintenance, repair and replacement services (Hawk Construction Company and National Billing Contractors): Approved as a substitute. Request extended contract term through 12/31/2026, added SPLOST funds for East DeKalb Police Precinct roof replacement, and increased contingency funds for ongoing maintenance; total amount not to exceed $2,727,085.

- Item 12 59 / Change order to contract for website hosting/maintenance (Diversified Technology): Approved. Request was for a contract term extension through 03/31/2026 while a new county website is built; funds reallocation not specified in transcript.

- Item 12 94 / On-call HVAC services and rooftop units replacement (Mann Mechanical Company LLC): Approved. Request increases funds for replacement of eight rooftop units and one mini-split at the East DeKalb Police Precinct; amount not to exceed $241,873.

- Item 25 0372 / Mailing equipment, supplies and maintenance services (Quadrant/Quadient): Approved. Request to ratify purchase orders and increase contract funds to a total amount not to exceed $81,923.23 to cover invoices and support the fall election mailings.

- Item 13 19 / NICE justice SaaS implementation and expansion (NICE Systems Inc.): Approved. Change order adds the public defender's office and the solicitor's office and includes enhancements (mobile portal and Magnet integration); amount not to exceed $1,421,735 (implementation costs).

- Item 12 32 / Bulk and on-call fuel delivery (Mansfield Oil Company of Gainesville Inc.): Approved. Two-year cooperative purchase for off-road fuel and generator use; amount not to exceed $1,000,700.

- Item 12 41 / Fire apparatus and apparatus vehicles (Sutphen Corporation / Sutton Corporation as listed): Approved. Purchase of multiple heavy-duty fire apparatus (ladder trucks, pumper) estimated amount not to exceed $6,172,180.77; procurement reported as audited and supported per transcript.

Held items

The committee held the following agenda items for the next operations meeting: items 25 1267, 25 1498, 25 1217, 25 1302, 25 1363, 25 1427 and 25 1387. No action was taken on those items during this meeting.

Notes on voting and recordkeeping

Where the transcript records only a motion, a second and an aye voice vote, no roll-call vote or named tally was recorded. The committee chair confirmed approvals by voice vote on multiple items. Movers and seconders were not always identified by name in the transcript for each motion; where a mover was stated earlier in debate, that person is identified in the actions list. All items recorded as approved in the transcript were moved, seconded and approved during the meeting.