Eagle council approves Heritage Park change order, extends completion dates
October 21, 2025 | Eagle, Ada County, Idaho
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The Eagle City Council on Oct. 21, 2025, approved Change Order No. 2 for the Heritage Park project, increasing the contract by $3,298.57 and moving the substantial completion date from Oct. 22 to Nov. 18, 2025, and final completion from Nov. 6 to Dec. 3, 2025.
City staff said the change order reflects delays tied to the HVAC system, swaps of fixtures, removal of a tree well on Second Street that was omitted from bid options, use of city-owned bricks in lieu of contractor-supplied bricks, and use of the city’s conduit for a fiber extension. A staff presenter told the council, “The change order was $3,298.57 just for the record.”
Council members pressed staff to add a clear requirement that the park footprint (except the concession building interior and its roll-up door) and access be cleared by the Nov. 18 substantial-completion date so crews can prepare for Eagle Country Christmas. A staff member explained, “Substantial completeness is… you’re down to a punch list. The site is cleared and they’re just doing minor completions.” The council added the Nov. 18 date as a condition of the motion.
Public works staff said the contractor is responsible for removing the construction fence as part of containment responsibilities, while city crews will perform final cleanup tasks such as trimming grass and weeds and replacing the water fountain, benches and trash receptacles removed during construction. Aaron, identified in the meeting as public-works staff, said, “we can assist in any of that or, we’ll have the site cleared… ready for the event for that time.”
City staff also told the council that the park’s restrooms are expected to be functional by the event; the concession stand with its roll-up door and some interior finish work may not be complete by the revised final-completion date. Staff noted the contract includes provisions for liquidated damages if the contractor exceeds the agreed completion dates.
A council motion to approve the change order — increasing the contract by $3,298.57 and revising the substantial- and final-completion dates as described, with the Nov. 18 substantial-completion requirement to allow event setup — was moved, seconded and approved. After the vote the council moved on to unfinished business.
City staff said the change order reflects delays tied to the HVAC system, swaps of fixtures, removal of a tree well on Second Street that was omitted from bid options, use of city-owned bricks in lieu of contractor-supplied bricks, and use of the city’s conduit for a fiber extension. A staff presenter told the council, “The change order was $3,298.57 just for the record.”
Council members pressed staff to add a clear requirement that the park footprint (except the concession building interior and its roll-up door) and access be cleared by the Nov. 18 substantial-completion date so crews can prepare for Eagle Country Christmas. A staff member explained, “Substantial completeness is… you’re down to a punch list. The site is cleared and they’re just doing minor completions.” The council added the Nov. 18 date as a condition of the motion.
Public works staff said the contractor is responsible for removing the construction fence as part of containment responsibilities, while city crews will perform final cleanup tasks such as trimming grass and weeds and replacing the water fountain, benches and trash receptacles removed during construction. Aaron, identified in the meeting as public-works staff, said, “we can assist in any of that or, we’ll have the site cleared… ready for the event for that time.”
City staff also told the council that the park’s restrooms are expected to be functional by the event; the concession stand with its roll-up door and some interior finish work may not be complete by the revised final-completion date. Staff noted the contract includes provisions for liquidated damages if the contractor exceeds the agreed completion dates.
A council motion to approve the change order — increasing the contract by $3,298.57 and revising the substantial- and final-completion dates as described, with the Nov. 18 substantial-completion requirement to allow event setup — was moved, seconded and approved. After the vote the council moved on to unfinished business.
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