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Rio Rancho council hears two-year, $7.4 million ERP implementation plan and discusses funding options
Summary
City staff outlined a two-year plan to implement an enterprise resource planning (ERP) system, estimated at $7.4 million in implementation costs with a $1.9 million funding gap; councilors discussed options including an 80/20 split from the general fund and utilities fund and directed staff to secure full funding before awarding the contract.
Director Yara told the Rio Rancho City Council that the city plans to implement a centralized enterprise resource planning system to replace its current collection of separate finance, permitting and utility systems. "ERP stands for enterprise resource planning," Director Yara said, describing the software as "a single database of information that all of those modules and functions can access in real time."
The presentation said implementation and design costs for the first two years are $7,400,000. Director Yara said $5,500,000 of that amount is already in the capital budget, leaving an approximate $1,900,000 shortfall the council must identify before the city can award a contract. "We are currently negotiating with the [vendor]," Director Yara said, and staff recommended awarding a contract only when full funding is identified so payments can be tied to implementation milestones.
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