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Commission approves HVAC contract, revised schedule and budget amendment; enters executive session
Summary
The East Grand Rapids City Commission voted on several routine items during the meeting, including approval of a four-year HVAC preventative-maintenance contract, a revised meeting schedule and a year-end budget amendment that moves ARPA interest toward lead service line replacements.
The East Grand Rapids City Commission voted on several routine items during the meeting.
The commission approved a four-year contract for preventative maintenance of heating, ventilation and air-conditioning systems with Siemens Mechanical (Grand Rapids) for a total not to exceed $71,287 for fiscal years 2025–26 through 2028–29. Deputy City Manager Mr. Lefebvre introduced the item and staff said the contract covers scheduled maintenance such as belt and filter replacement and lubrication; staff said annual costs start at roughly $14,600 and rise modestly across the term. The motion to approve passed without recorded dissent.
The commission also approved a revised meeting schedule for fiscal year 2025–26 to avoid multi‑week gaps during spring break and other holidays. City Manager Charles said the change mirrors the approach used the prior March to avoid a five-week hiatus between regular meetings.
Finance director Missy Heath introduced a fiscal-year 2024–25 budget amendment to align year-end actuals. Heath told the commission that increased recreation-program receipts and higher interest income supported adjustments; vacancies reduced some public-safety and parks expenses. She said the city received a $34,000 credit from DTE related to unmetered gas‑light billing and owed about $64,000 for a separate purchase tied to the clean‑vision program, for a net reconciliation of roughly $30,000. Heath also said the city used interest earnings on ARPA funds to contribute another $106,000 to the water‑sewer fund for lead service line replacement work.
After approving the consent agenda, the commission voted to move into an executive session for attorney–client communications under section 8(h) of the Michigan Open Meetings Act; commissioners said they would not return for additional votes after the session at this meeting.
Votes at a glance - HVAC preventative-maintenance contract with Siemens Mechanical: approved; total not to exceed $71,287 over four years; mover/second not specified in record. - Revised fiscal-year 2025–26 meeting schedule: approved; mover/second not specified. - Resolution amending fiscal-year 2024–25 budget: approved; includes an additional $106,000 contribution from ARPA interest to the water/sewer fund for lead service line replacements and reconciles a DTE billing credit; mover/second not specified. - Consent agenda: approved; items not listed individually in the meeting transcript summary. - Motion to enter executive session (attorney–client, Open Meetings Act §8(h)): approved by roll call.
All procedural votes recorded in the meeting minutes passed with no roll-call dissent noted in the transcript that was provided.
