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Rhinebeck board authorizes RFP to replace failing septic at police building
Summary
The board approved an emergency request for proposals to replace the police department's failing septic field behind Village Hall after weekly pumping costs rose to about $400; county has approved the replacement plan.
Village officials told the board on Oct. 14 that the septic field behind the Rhinebeck Police Department at 14 Center Street has reached capacity and is backing up into the department's holding tank, creating a recurring need for pumping. Village staff said they are currently paying about $400 per week to pump the holding tank to avoid backups.
Officials said the original field was installed in 1976 over a clay layer, limiting infiltration. The county engineering review has signed off on plans to excavate to a lower soil layer, fill the cell with acceptable material, rerun the pipes and add a pump station so the site could be hooked to a future wastewater connection without further modification.
The board approved a motion to go out to bid with a request for proposals for the emergency replacement on-site wastewater treatment system for the Rhinebeck Police Department. Officials said the work is considered an emergency replacement and that the likely procurement threshold will be "on or about" the dollar amount requiring formal RFP under the village procurement policy. Funding will come from the village's New York-class investment account/fund balance to provide working capital for the reimbursable project.
A board member asked whether the police building could be hooked into the village's main sewer in the short term; staff said the county had not approved that approach. The board directed staff to solicit bids and proceed with procurement under the emergency designation.
Ending: Trustees approved the RFP process so contractors can price and schedule the replacement. The village expects to move forward with excavation and installation once bids are reviewed and a contractor selected.
