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County to upgrade CoHERO case system to add gender field and task management; staff to use grant seed funds
Summary
Public‑health/case management staff said they will use seed funds to implement an enhancement to the CoHERO case management system to add a gender field and task management to reduce duplicate note‑taking; commissioners expressed appreciation for the change.
Jefferson County staff described two planned enhancements to the county’s CoHERO case management system during the June 10 staff briefings: adding a gender field to decedent records to align with state standards and to better reflect decedent identity, and adding a task‑management field to reduce duplicate data entry across screens.
Staff said the gender field change responds to new state standards and to requests that decedents’ gender be accurately reflected on records; staff said the change was important to respect identity. They also described the task‑management enhancement as a time‑saver: current notes must be manually re‑entered into multiple system pages because copy/paste is not available; a task field would transfer information automatically between relevant case pages.
Planners asked for $25,000 from the general fund for the work but said seed funds already identified will be used so that the change will not draw on the general fund. County staff from IT and supporting departments indicated the change “looks good” and commissioners thanked staff for pursuing the changes. A commissioner with a non‑binary trans child thanked staff for the change and said the change was important for honoring decedent identity.
Ending: Staff will implement the CoHERO enhancements using seed funds and proceed with the work to add a gender field and a task‑management capability.
