The Cibolo Economic Development Corporation voted to approve new pole banners for Old Town Cibolo and authorized staff to proceed with procurement up to a not-to-exceed budget of $10,000.

At the meeting, Clancy Harden, EDC staff, presented four seasonal banner designs and a plan to produce 30 banner locations in four sets — "so a 120 total banners," Harden said. Harden said the city received two vendor quotes and that Display Signs is a BuyBoard-approved vendor; the alternate quote came from FASTSIGNS. The project estimate presented to the board was roughly $7,300 before adjustments such as tax exemptions, he said.

The board was asked to approve the designs and the purchase so fabrication could begin with the goal of having banners in place for Cibolo Fest. Harden said the city already has replacement banner hardware on hand and that public works would handle installation; he told the board that the work might require a bucket truck and that the director of public works had given a preliminary sign-off.

Board discussion focused on design choices, honoring local high school activities and veterans, and recurring maintenance costs. Harden said the design feedback received earlier included a wish to "incorporate local artwork and elements, involve Steel High School in some sort of capacity, [and] incorporate veterans, and holiday designs for the winter." Several board members asked that the fall banner be redesigned; one member said they were "not a huge fan of the fall one." The board also discussed adding a fifth design to honor military service, alternating that design with others to break up identical repeats along a corridor.

Harden said staff intends to apply for a grant through the Texas Downtown program (application packet included in the meeting materials) to reimburse special projects aimed at downtown revitalization; he said the program would notify winners in October and that the EDC could pay upfront and seek reimbursement if awarded. He also noted the FASTSIGNS quote included a tax line that would be removed because the city is tax-exempt.

After discussion, the board moved and seconded a motion "to approve these banners with the stipulations we laid out over the course of our discussion here not to exceed $10,000." The motion passed with an affirmative voice vote.

Immediate next steps recorded in the meeting: staff will redesign the fall banner, create a fifth military-themed design, seek permission from Steel High School to use school imagery, finalize proofs with the vendor, and circulate proofs to board members via blind-copy email for a quick thumbs-up/thumbs-down approval. Staff said installation and recurring change-out costs would be coordinated with the public works department and that more precise recurring-cost quotes would be returned to the board if requested.

Votes at the meeting also included routine consent items and later executive-session actions (see separate summary).