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Commission approves change order and engineering amendment for Park Creek wall projects; FEMA to reimburse majority
Summary
The City Commission approved a $7,590 change order for Park Creek Walls Site 2 to compensate for imported fill and a separate engineering amendment to Banner Associates' contract to cover extended engineering and closeout work.
Engineering consultant Banner Associates and city staff reported construction adjustments on the Park Creek Walls projects (sites 1–3). The commission approved a contractor change order and an engineering contract amendment to cover additional work arising during construction.
Ryan (city staff) described the change order for Site 2: during wall replacement the contractor removed unsuitable off-site spoil (large rock, topsoil, debris) and imported granular fill to stabilize slopes and provide a safe crane work pad. A total of 550 tons of imported material was used; Banner recommended compensating for half of that import (275 tons) plus 70 tons of topsoil used for restoration. At a contractor rate of $22 per ton, staff recommended a city payment of $7,590; the revised construction contract total was stated as approximately $4,192,143. Staff noted the project funding mix is 75% federal, 10% state and 15% city, meaning the city expects reimbursement of most costs after invoicing and state/FEMA review.
Weston Blasius of Banner Associates explained the negotiated split: about half the imported fill was necessary to replace unsuitable material and half was to provide a safe crane pad, so Banner and staff recommended a 50/50 cost share for that import.
Separately, Banner requested Amendment No. 2 to its engineering contract covering additional engineering hours and tasks tied to the larger-than-anticipated construction bids and additional closeout work; Banner estimated the amendment at $69,586 to complete the remaining engineering through closeout, with the city share estimated at roughly $10,004 after expected reimbursement.
The commission approved Change Order No. 4 and Amendment No. 2 by voice vote and thanked staff and consultants for their explanations. Staff said reimbursement proceeds for Site 1 have already been received and the remaining reimbursement will follow state and FEMA review; the city will submit invoices for design and construction costs to the state, which will pass them to FEMA for final reimbursement.
