Village of Jackson personnel committee backs full-time deputy treasurer recommendation, approves part-time property-room manager job description

The Village of Jackson Personnel Committee on Monday, Oct. 20, 2025, approved the minutes from its Aug. 12 meeting, voted to recommend converting the part-time deputy treasurer position to a full-time role contingent on final approval of the village's 2026 budget, and approved a part-time property room manager job description for the police department.

Committee members moved and seconded each item and recorded unanimous voice approvals. Committee member Emerick moved to approve the Aug. 12 minutes; Committee member Kripke seconded and the motion carried.

The committee then considered Item 3, the job description for a full-time deputy treasurer. Darlene, a village staff member, said the part-time deputy treasurer resigned and that workload and recent staff changes made an earlier conversion necessary. "70% will be treasurer department and then 15 water and 15 sewer," Darlene said when the committee asked how the position would be funded. The motion before the committee recommended that the Village Board convert the part-time deputy treasurer position to full time "effective immediately, direct staff to update the job description and classification as necessary and authorize posting of the full time position to fill the vacancy as soon as possible, contingent upon final approval of the 2026 budget as presented." Committee member Heckendorf moved the recommendation; Emerick seconded. Committee members voted aye and the motion carried.

Committee members asked whether the village could post and hire the position this year if the budget is approved; participants said staffing and budget availability could allow an employee to start before year-end if the budget is finalized. The committee recorded that the position's funding split would be 70% for the treasurer department and 15% each for the water and sewer utilities.

On Item 4, the committee reviewed a memo and the job description for a part-time property room manager for the police department. The police chief described the role as "a part time, non sworn, non represented, not a police officer civilian position, about 4 hours a week depending on need, utilizing existing budgeted funds," and said no additional funds were requested. Committee member Heckendorf moved approval of the job description; Committee member Kripke seconded. The motion carried on a voice vote.

The committee closed the meeting after hearing no public comments and approving a motion to adjourn.

Why it matters: the deputy treasurer recommendation, if approved by the Village Board and funded in the 2026 budget, would move the village's bookkeeping capacity from a part-time to a full-time role amid staff turnover and increased workload. The approved property room manager position is intended to centralize and professionalize evidence/property handling for police accreditation and operations while using existing budgeted funds.

Votes at a glance

- Approval of minutes from Aug. 12, 2025: motion by Committee member Emerick; second by Committee member Kripke; outcome: approved (voice vote). Specific individual roll-call votes were not recorded in the transcript.

- Recommendation to convert part-time deputy treasurer to full-time, and authorize posting contingent upon final approval of the 2026 budget: motion by Committee member Heckendorf; second by Committee member Emerick; outcome: recommended to Village Board (voice vote). Vote was recorded as voice "aye"; no roll-call tally provided in the transcript. Note: motion text in packet stated the conversion would be "effective immediately" and contingent on final approval of the 2026 budget as presented.

- Approval of part-time property room manager job description (police): motion by Committee member Heckendorf; second by Committee member Kripke; outcome: approved (voice vote). The chief stated the position would be a civilian, non-sworn role of about four hours per week funded within existing budgeted wages.

(Details omitted from the record: the transcript does not include individual signed vote tallies or the Village Board's final action on the deputy treasurer conversion.)