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Authority and city approve electric contracts and close related change orders for Claremore projects
Summary
The Commonwealth Public Works Authority approved a final closeout change for an Excess Energy project and awarded an annual overhead electric unit‑price contract to Southern Electric; Claremore staff also presented a closeout of a separate substation project that freed capacity from the city's grid.
Two related electric‑infrastructure items were finalized in separate authority and city sessions: a closeout change order for an Excess Energy project and an annual unit‑price contract award for overhead electric construction, plus a city presentation on a substation tie‑in that shifts capacity away from the city grid.
The authority voted to approve change order number 1 closing out the Excess Energy LLC project with net quantity reconciliations and a reported final deduct of about $38,500. City staff also recommended and the authority approved an annual overhead electric unit‑price contract for fiscal year 2025–26 with Southern Electric Corporation of Mississippi after comparing responsive bids and mock work‑order scenarios.
In a Claremore council staff presentation, Garrett Ball summarized a separate project that relocated service for a Baker Hughes facility off the city grid and tied new conductors to existing infrastructure. That project used directional bore casing and overhead work; staff reported design and permitting costs, contract dollars, material costs and projected savings. Staff reported the construction contract was awarded (bid date referenced) for roughly $1,000,000, material costs on the city side were about $345,000, total project cost near $1,400,000, and the city budgeted $1.7 million for the work. Staff estimated engineering and electric labor savings of roughly $450,000. Staff also noted railroad permitting and coordination caused schedule and remobilization delays; the presentation attributed extra costs and time to railroad permitting delays.
On the annual unit‑price contract, staff said the approach creates a menu of unit prices for materials and tasks so future work orders can be built without rebidding during the fiscal year; the contract includes requirements for payment, performance and maintenance bonds before work starts. Staff recommended Southern Electric based on bid comparisons across small, mid and large hypothetical projects and reference checks; the authority approved the contract by motion. The awarded contract will be used to support a larger reconductoring project (presented as a roughly $3,000,000 project) and to provide a standing unit‑price option for other overhead work during the fiscal year.
Ending: Staff said the city will continue to report closeout details and bring specific work orders back to the board or council for approval as required.
