Board approves package of district resolutions, budget requests and transfers in October meeting

The North Polk Community School District Board of Directors approved a slate of resolutions, funding requests and administrative items during its October meeting, voting unanimously on motions that will affect instructional funding, special education levy requests, booster transfers and meeting scheduling.

Board members voted to continue participation in the Instructional Support Program, approved the district's at‑risk and dropout prevention plan for 2025–26, authorized an SBRC (School Budget Review Committee) request for allowable growth tied to a special education deficit, and approved several administrative settlements and transfers, all by recorded motions and unanimous votes.

Why it matters: These items together affect how the district will account for and request state aid, how it will deploy supplemental dollars for at‑risk students, how it intends to recover a multi‑hundred‑thousand‑dollar special education shortfall through property tax authority, and how surplus revenues from events are distributed to extracurricular boosters.

Key board actions (motion, mover/second, outcome and key details): - Resolution to continue participation in the Instructional Support Program (five‑year authorization to commence with fiscal year ending 06/30/2027): Motion by Ashley; second by Kyle; outcome: approved 4–0. (Transcript excerpt: "Motion to approve the resolution to continue participation in the instructional support program." / "Motion by Ashley, second by Kyle. All in favor? Aye." )

- Approve the At‑Risk and Dropout Prevention Plan for 2025–26: Motion by Kyle; second by (recorded second). Outcome: approved 4–0. The board reviewed the plan’s intended uses including student engagement services and elementary reading/math interventions; the district will submit the official SBRC request for dollars next month. (Transcript excerpt: "So I'll do a motion to approve that risk dropout prevention plan for 20 25, 20 26." / "Motion by Kyle. Second. ... Aye. Aye.")

- SBRC request for allowable growth for FY25 special education deficit: Motion to request allowable growth in the amount of $1,477,044.92; motion carried 4–0. The amount represents the district’s reported special education deficit that the board will try to levy back through allowable growth mechanisms. (Transcript excerpt: "I'll make a motion to approve the SBRC request for the allowable growth for FY '25 special education in the amount of $1,477,044.92." / "Motion ... All in favor? Aye.")

- Transfer of event proceeds to North Polk Fine Arts Boosters: Motion approved 4–0 to transfer $21,346.46 (net of fees) from a marching invitational ticket sales to the boosters; required board approval because the transfer exceeded $10,000. (Transcript excerpt: "This is the request to have $21,990, minus the fees. So $21,346.46 transferred to the fine arts boosters." / "Motion to approve the transfer ... Second ... Aye.")

- Carroll Community School District leaving the Raccoon River Conference for 2026–27: Motion approved 4–0. (Transcript excerpt: "Motion to approve Carroll Community School District leaving the Raccoon River Conference for FY 2026, FY 2027 school year." / "All in favor? Aye.")

- Annual settlement of financials for fiscal year 2025 (bank statements/balances): Motion approved 4–0. (Transcript excerpt: "Motion to approve the annual settlement of financials for fiscal year 2025." / "All in favor? Aye.")

- One‑time supplemental pay for classified employees for 2025–26 (two $200 disbursements tied to semester completion; state revenue characterized as one‑time): Motion approved 4–0. The board discussed this as a one‑time state revenue distributed in two payments (end of each semester). (Transcript excerpt: "Motion to approve the onetime supplemental pay to classified employees in 2526." / "Motion by Kyle. Second by Ashley. All in favor? Aye.")

- Change of the November meeting/organization date (move from Nov. 17 to Nov. 24 to accommodate canvass timing across three counties): Motion approved 4–0. (Transcript excerpt: "Motion to approve a date change of our November regularly scheduled meeting from November 17 to November 24 due to the timing of the second canvas of votes." / "All in favor? Aye.")

What the motions do not yet do: Several items require additional paperwork or follow‑up. The at‑risk plan must be submitted in full to state review by Nov. 1 for eligibility; the SBRC allowable‑growth request will be filed with the School Budget Review Committee; and the instructional support resolution language will be processed as part of the district’s participation authorization.

Provenance (selected transcript excerpts supporting this article): "Motion to approve the resolution to continue participation in the instructional support program." (start ~3063.54) "I'll make a motion to approve the SBRC request for the allowable growth for FY '25 special education in the amount of $1,477,044.92." (start ~3423.64) "This is the request to have $21,990, minus the fees. So $21,346.46 transferred to the fine arts boosters." (start ~3462.0552)

Speakers (names and roles as identified in transcript):[{"name":"Ashley","role_title":"Board member","affiliation_type":"government"},{"name":"Kyle","role_title":"Board member","affiliation_type":"government"},{"name":"Chris Wood","role_title":"Director of Business Affairs","affiliation_type":"government"},{"name":"Mister Klein","role_title":"Superintendent","affiliation_type":"government"},{"name":"Iker","role_title":"Board member","affiliation_type":"government"}]

Authorities referenced in discussion: [{"type":"statute","name":"Iowa Code 279.33","citation":"279.33","referenced_by":["annual treasurer report"]},{"type":"statute","name":"Iowa Code 257.18–257.21","citation":"257.18–257.21","referenced_by":["instructional support program resolution"]},{"type":"other","name":"School Budget Review Committee (SBRC)","citation":"SBRC allowable growth process","referenced_by":["special education allowable growth request"]}]

Searchable tags:["instructional support","at‑risk","SBRC","special education","budget","fine arts","meeting calendar"]