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Board workshop: monthly disbursements, procurement awards recommended and two policy readings presented
Summary
District staff presented March monthly disbursements, recommended contract awards (including bank depository to incumbent PNC Bank) and brought second readings of audit‑charter and TASB policy updates including new language on electronic vaporizing devices; trustees asked for more procurement transparency and vendor tabulations online.
At the April workshop, district staff presented the monthly disbursements for March, several purchasing recommendations and two policy items scheduled for second readings.
Monthly disbursements and accounting Rosa Veil, director of accounting, presented the March disbursements and answered trustee questions about specific line items, including expenditures listed under student support services. Trustees asked for improved event tracking and clearer departmental categorization on future reports; Veil and administration said they would implement additional structure to improve fiscal transparency.
Procurement and recommended awards Purchasing staff (Cordy Jackson) presented several RFP and contract recommendations for board consideration, including: RFP007-2025 Aquatic Center maintenance to Border Pools; RFP008-2025 travel services to BYZ Travel Consultants et al.; RFP 2025 third-party COBRA administration to Ameriflex (estimated annual amount $46,872); and a recommended award for bank depository services to incumbent PNC Bank following an analysis assisted by Valley View. Trustees asked that the district post tabulations and evaluation materials online to increase transparency; staff confirmed tabulations and evaluation criteria are available on the purchasing department website.
Policy readings Martha Stahl presented the second reading of CFC local (internal audit charter) and noted updates tied to new internal-audit standards; staff recommended combining related language into the policy. The district also presented the second and final reading of TASB Update 124 local policy changes. Trustees highlighted one substantive change in DH local: new recommended language restricting electronic vaporizing devices on district premises while noting that the policy excepts items left inside personal vehicles. Staff requested adoption so policies could be updated online.
Other procurement and finance notes Trustees praised the analysis behind the bank-depository recommendation and encouraged staff to make the supporting analysis and tabulations more visible to the public. Purchasing staff noted seven renewals and other RFP awards on the agenda. The workshop record shows these items were presented for consideration; no formal votes were recorded in the workshop transcript.
Ending
Staff will post procurement tabulations and continue to refine reporting to trustees. Policy updates were presented as second readings with staff recommending formal adoption at the next board meeting; no formal workshop vote was recorded.
