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Board approves time clocks, custodial contract, repairs, mold reconstruction and activity bus
Summary
At the Aug. 6 meeting the board approved multiple procurement items: biometric/proximity time clocks, a custodial supply contract, mechanical and electrical service requisitions, a mold reconstruction order at Arroyo Del Norte Elementary, and a state-funded activity bus purchase. Staff explained oversight and funding sources for each item.
The Taos Municipal Schools board approved several facilities and procurement items at its Aug. 6 meeting, voting to authorize time-clocks, custodial supply contracts, service requisitions for plumbing and electrical work, mold-repair reconstruction at Arroyo del Norte Elementary, and a capital outlay activity bus. Time clocks: The board approved purchase of 11 biometric and proximity reader time clocks from Tyler Technologies for $38,418. The superintendent recommended the purchase to move paper timesheets to electronic timekeeping; presenters said the system ties to the district finance/visions system, will better track overtime and account codes, and can assist during emergency head counts. The roll call vote recorded all members present voting yes. Custodial supplies: The board approved a one-year renewal contract with Taos Sanitary Supply for custodial and cleaning supplies for $130,000. Maintenance staff said actual district spending on supplies in the prior year was about $84,000 and that the district had tightened ordering and oversight. A new district custodial supervisor, Dennis Salazar, will manage ordering, consolidate inventory and conduct monthly site checks to reduce stockpiling. Plumbing and electrical: The board approved a CES/Phoenix Mechanical purchase requisition for plumbing and septic repairs up to $40,000 and a CES/MC Electric purchase requisition for electrical fixes up to $41,000. Maintenance staff said the CES vendor relationship provides on-call service for high-voltage and complex systems the district does not staff internally; invoices and time will be monitored for cost control. The board asked that legal review vendor contracts and ensure standard protections are in place. Mold reconstruction: The district approved a $24,774.18 purchase requisition with SERVPRO of Santa Fe to reconstruct floors and walls after mold remediation in several custodial closets and bathrooms at Arroyo del Norte Elementary. Maintenance staff said remediation began in late April/early May after mold was discovered; tests for three clusters cleared and crews are ready to reconstruct; the work exceeded the administrative approval threshold and required board action. Activity bus: The board approved purchase of a 2026 Bluebird All American activity bus from Tillery Chevrolet, funded through a state direct appropriation (capital outlay 31400). Transportation staff said Tillery had the flat-nose model with full undercarriage and more storage than conventional vendors offered; the quote included an extended warranty. The purchase price cited during the meeting varied in draft language but the board approved the capital outlay recommendation presented by the superintendent. Board members requested periodic reporting on contract spending, inventory control and legal review of vendor agreements. Staff agreed to provide itemized invoices and quarterly spending reports for large contract lines and to ensure legal review of contractor terms when time allows.
