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Superintendent outlines PSCOC process, four capital projects and timeline for Cliff design
Summary
Superintendent William Hawkins briefed the Silver Consolidated Board of Education on the district’s capital outlay submissions to the Public Schools Capital Outlay Council, describing required MOUs, back-and-forth review and preliminary timelines for design and construction; no formal approvals were requested at the meeting.
Superintendent William Hawkins updated the Silver Consolidated Board of Education on the district’s capital outlay submissions and the process required to move four initial projects toward design and construction.
Hawkins said the district has submitted four projects to the Public Schools Capital Outlay Council (PSCOC) and has signed memoranda of understanding to begin the approval process. “Hurry up and wait,” he told the board, describing the repeated back-and-forth reviews with PSCOC. He added that “they are contributing 37% to our projects.”
The district’s initial submissions include: Harrison Elementary (roof and HVAC), Cliff Schools (planning and design), a feasibility study associated with Harrison (submitted as a separate project), and a La Plata Middle School fire‑alarm project. Hawkins said the feasibility study will inform possible consolidation scenarios recommended by the facilities master plan and that capital AE was selected to build on existing district data for that analysis.
Hawkins described PSCOC’s review workflow as iterative: the district prepares a scope, quotes and agreements; PSCOC and its internal reviewers send revisions; the district reworks documents and resubmits. He walked the board through the CES (contractor evaluation/selection) and RFP pathways as they apply to different project types and noted that, for Cliff Schools, the district will proceed with an RFP to select a design architect.
Hawkins also gave a tentative schedule for the Cliff Schools project: roughly three months to select a design architect through the RFP process, a design phase that could run from about May–December 2025, followed—if PSCOC approvals are timely—by construction in a window he described as January 2026–June 2027. He cautioned that the timeline is provisional and subject to delays.
Hawkins said the district has established weekly coordination meetings with a PSCOC liaison, Martin Vasquez, and an internal working group (Amanda Peterson, Michelle McCain, procurement and project staff) to track documents and approvals until a full project manager is hired.
Board members asked clarifying questions about sequencing; Amanda Peterson emphasized that “every step has to be approved by PSFA before we can move forward” and that PSCOC requires each checklist item to be completed and re‑reviewed before advancing.
The presentation closed with Hawkins inviting questions; the board did not take formal action on any of the capital projects at the meeting.
