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Board approves new master services agreement with Axon for upgraded body‑worn camera software and AI features

5860558 · August 19, 2025

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Summary

Trustees voted to approve a new master services and purchasing agreement with Axon Enterprises to adopt updated software features, including Draft 1 automated report drafting and translation capabilities; the police chief said the system will increase efficiency but will raise annual software costs.

The board approved a resolution authorizing termination of the existing master‑services agreement and the execution of a new agreement with Axon Enterprises, Inc., to adopt updated body‑worn‑camera software and related services, including Draft 1 automated drafting and translation features.

Police leadership described several new features in Axon’s latest offering: Draft 1, a tool that can generate a preliminary police report from body‑camera footage subject to officer review; form‑population features that can transfer narrative text into specific report forms; and translation/captioning capabilities for non‑English speakers. The chief said the tools had been trialed as a demo and that Draft 1 includes safeguards requiring officer review and attestation before any report is finalized so that legal‑record risks are mitigated.

Trustees pressed on cost and staffing implications. Staff said the new contract will raise annual software costs from about $26,110 to roughly $53,000 (an increase of about $27,000 per year) and that there would be an additional, unbudgeted FY remainder cost of about $11,000 for the current year; the village administrator proposed using contingency to cover the remainder of the current year and including the full amount in next year’s budget. The chief argued the software acts as a force multiplier, estimating Draft 1 could reduce report‑writing time by about 40%, allowing officers to spend more time on patrol and other duties.

Trustees also discussed data‑access, FOIA compatibility and legal protections. Staff and counsel said Axon’s cloud system provides segregation and protections that address concerns about sensitive records and juvenile or confidential materials, and they plan minor contract language tweaks to address FOIA and confidentiality concerns.

A motion to approve the resolution was seconded and passed on roll call; roll‑call names and votes were recorded during the meeting.