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Committee updates Kennedy Park renovation timeline and fundraising; $500,000 pledge held at community foundation not yet released
Summary
Parks staff updated the committee on bid timing for Phase 1 of Kennedy Park, a capital campaign total reported in the packet, and a $500,000 family pledge held at a community foundation that staff said has not yet been deposited for use.
Parks staff gave the committee a status update on Kennedy Park’s renovation, including bid timing for Phase 1 field work, the campaign fundraising totals as reported to staff, and next steps for funding disbursement.
Staff said bid documents for two Phase 1 fields were issued and that paper bids are due at 9 a.m. on May 7. The packet includes updated plans for the restroom east of the new playground and shows the restroom adjacent to the playground location staff displayed to the committee.
On funding, committee materials reported a fundraising total of $1,330,000 for the project. Staff told members that part of that total includes a $500,000 family pledge held at a community foundation; staff said the community foundation is holding the funds and the foundation has not yet deposited the money for release. Committee discussion clarified the flow: when the village submits a contractor pay application, the community foundation would cut a check to the village, and the village would in turn pay the contractor. Staff said that, as of the meeting, the $500,000 pledge had not been deposited at the foundation for immediate use. Committee members asked whether the pledge is already in the foundation account and staff answered it is not there now.
The packet includes a timeline slide that states a goal of having the first field completed in summer 2025 and the full park online by 2027. Staff also noted other sources shown in the packet: a community foundation balance and a room-tax grant line item (the packet cites room-tax funds in the tens of thousands). Staff said the Samuels Group would be the prime contractor for restroom work and that the family pledge, when released by the foundation, would be used to pay the Samuels Group through the village’s invoice process.
Committee members discussed campaign materials, testimony videos for regional funding presentations, and an upload process for tomorrow’s state listening session. Staff said Jamie and Sarah would present a two-minute project overview the next morning at the listening session and that support materials would be uploaded to the state portal.
No final funding authorization or contract award was made at the meeting; staff described next steps and clarified funding flows and timetable.
