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City will continue as Continuum of Care lead and HMIS administrator under new MOU
Summary
The Asheville Buncombe Continuum of Care approved a memorandum of understanding that formalizes the City of Asheville’s role as lead agency and HMIS lead for an initial three-year period; the committee advanced the MOU to city council by unanimous vote.
Emily Ball, the city’s home strategy division manager, presented a memorandum of understanding Aug. 19 that defines the City of Asheville’s responsibilities as lead agency and homeless management information system (HMIS) lead for the Asheville Buncombe Continuum of Care (CoC). Ball told the committee the CoC’s governance charter names the city as lead agency and HMIS lead for an initial three-year period and directed that the roles be specified in an MOU. The CoC board approved the MOU at its Aug. 14 meeting; Ball said the MOU documents expectations for strategic support, administrative staffing, fiscal responsibilities, HMIS operations and reporting. Under the MOU the city would provide strategic and administrative support — training, committee staffing, record-keeping and legal review when the city is not a named party — and serve as collaborative applicant for HUD CoC program funding when appropriate. The MOU also describes the city’s HMIS responsibilities, including system administration, onboarding, data governance, privacy and security, reporting for HUD required measures (for example point-in-time count and housing inventory count), and vendor-contract management. Ball said the MOU includes an evaluation clause: the city’s performance will be assessed by June 30, 2027, using a board-officer survey and a remediation period; following that initial review the city will be assessed every three years or as needed. The MOU allows either party to terminate with 120 days’ written notice and includes provisions for an administrative fee (up to 5%) if the city serves as a fiscal agent for certain funds. Committee members asked clarifying questions about funding roles and responsibilities; Ball said the CoC had selected Goodwill as fiscal agent for private donations and that the city could still hold funds in some cases depending on the nature of the funding. The committee approved a motion to advance the MOU to the full City Council; the roll-call vote was unanimous.
