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Finance staff recommends $101,000 accounting-system investment in 2026 preliminary budget
Summary
Finance staff proposed a $101,000 capital investment to replace a 22-year-old accounting system, citing poor integration and manual processes; staff said the implementation would run 6—68 months and annual subscription costs would be offset by retiring multiple existing systems.
Finance staff presented a preliminary 2026 budget that includes a $101,000 one-time implementation fee for a new accounting system to replace the borough's current 22-year-old MIP fund accounting software.
Why it matters: staff argued the upgrade would cut manual work, reduce errors and consolidate multiple payment processors and software platforms into a single system, improving reporting timeliness and transparency.
Barb, the finance director, described limitations of the current system: it requires manual exports to Excel, offers no purchase-order integration, does not attach invoice…
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