Johnson County supervisors heard staff on Aug. 27 recommend a $141,580 application-management services contract with AVAP USA LLC to support the county’s Workday implementation and discussed a planned transaction blackout from Sept. 10 through Oct. 9, 2025 to allow the county to transition accounts receivable and accounts payable functions.

The recommendation came from the county’s IT director, who told the Board the contract covers the county’s first year of Workday maintenance and includes hours for talent-fee deployment and open-enrollment work. He said AVAP has had “some issues back and forth” with the county but “they've done a a pretty solid job with us” and staff expect to reassess whether to continue AVAP support after roughly nine months of live use.

The county’s plan to hold all AP and AR transactions for about a month starting Sept. 10 is meant to protect vendors and the county from duplicate or late payments during the conversion. County staff circulated a draft letter to vendors that would authorize department heads to accelerate purchases where necessary and request vendor patience with any missed deadlines; supervisors agreed the letter should be finalized for departments to use as needed.

Why it matters: the Workday rollout will change how the county processes payroll, talent management and financial transactions. The AVAP contract and the blackout window are operational steps to reduce service disruptions during the conversion.

Additional details: staff said they had budgeted roughly $100,000 for related expenses and will cover the remaining roughly $41,580 from technology funds and previously set‑aside monies (including ARPA funds). The AVAP contract is structured as quarterly payments covering October 2025 through September 2026; staff said the county attorney’s office has reviewed the contract language. Supervisors asked that the proposed contract be placed on the next formal agenda for approval.

What’s next: staff will place the AVAP contract for formal consideration at the next meeting and will finalize and circulate the vendor-notification letter so department heads can act as needed to avoid missed deadlines during the blackout window.

Speakers quoted in this article are limited to those who appeared in the meeting record.