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District awards part-time custodial contract after RFP; board members ask for plan to reduce privatization over time
Summary
The district selected Service Management Group through an RFP to provide part-time custodial services starting Oct. 1; board members requested cost comparisons, options to bring services in-house, and evidence before the district exercises optional renewal years.
Doctor White explained that the part-time custodial contract was procured by request for proposal, shortlisted and awarded to Service Management Group after interviews and evaluation. The recommended contract will run Oct. 1 through June of the following year for a pro-rated first-year amount, with options for subsequent years.
Why it matters: several board members, notably Miss Downer, said they want a plan to reduce reliance on outside contractors that provide custodial services. Downer asked whether the district would present a cost analysis and an alternate plan for shifting work back to district employees. "I honestly think we need to dial some of this back," she said, adding she will monitor implementation and asked staff to provide a memo describing options.
Timeline and scope: Doctor White said the expedited reprocurement required the new contract to begin Oct. 1 because the prior contract had been extended through Sept. 30. Year-one dollars were pro-rated to match the Oct-to-June first year and staff indicated the contract includes options to exercise in later years if performance is satisfactory.
Follow-up: committee members requested that any recommendation to exercise optional years include documented cost comparisons and a description of alternatives such as a hybrid model or in-house staffing and that the district consult with relevant unions in any plan that would change staffing structures.
Ending: the committee approved forwarding the contract to the full board as part of the package considered at the board meeting; staff will provide supporting cost evidence before the board considers optional renewal years.
