Committee Approves Resubmitted Bigby Coffee Drive‑Thru with Conditions; Traffic concerns noted

The Site Plan Review Committee on Aug. 6 approved a resubmitted site plan for a Bigby Coffee drive‑thru kiosk on the northwest corner of West Main Avenue and Spirit Way, with conditions addressing curb design, lighting, landscaping and utility relocation. Aaron, planning staff, said the item had been tabled at a prior meeting pending additional traffic-impact information; the applicant provided counts from similar stores showing an average daily traffic (ADT) of about 300 cars per day, with heavier peaks in the morning and early afternoon. Village engineering and public safety staff reviewed that traffic information and indicated it was acceptable for the project, Aaron said. Committee members and staff then reviewed site-based conditions of approval. Aaron read the recommended conditions including limiting lap siding to no more than 25% of any one elevation, screening rooftop and ground mechanical units visible from property boundaries or West Main Avenue and Spirit Way rights-of-way, requiring conventional curb, curb pan or mountable curbing for the proposed driveway and parking expansion, and submittal and approval of a lighting plan cut sheet to ensure light spillage does not exceed 0.5 foot-candles at property lines. Forestry recommendations included minimum tree planting size of 2-inch caliper and species selection suited to the local acidic soils. Parking-lot landscaping requirements were restated: the site must include at least one internal landscaped island delineator and additional islands for each 21,780 square feet (or fraction thereof) of off-street parking space; islands should be a minimum of 360 square feet and bounded by concrete curbing. The resubmission converts a previously striped island into landscaped area, Aaron said. Engineering recommended relocation and deepening of shallow utilities within the Spirit Way right-of-way as needed. Several committee members expressed concern about the nearby intersection and how additional development might affect traffic flow on West Main Avenue; Aaron said future discussions with Brown County would be needed if surrounding development proceeds and roads are extended. A committee member asked about access to a back lot; Aaron said Brown County will not allow direct access off West Main Avenue and that future access would need to be through the subject parcel. Formal action: a motion and second were made to approve the site plan request for Bigby Coffee Drive Thru, Parcel VA-L367-7, with the listed conditions; the motion carried on a voice vote. The committee did not record individual member votes in the transcript.