Tessa, database manager for the Water Boards, announced a new flowchart and an updated vocabulary-request template intended to help users know how long it will take for requested vocabulary to appear in the system. "We usually try to return that within 3 to 4 business days," she said, and added that the earliest possible timeline to have new vocabulary available for data submission is "2 weeks" from the initial request.
The flowchart, posted on the vocabulary-request web page, shows the request path: a requester files a vocab request using the template; staff perform an initial review (aimed to be returned in 3–4 business days); approved items are added and then included in a weekend process that gathers new vocabulary from multiple contributing systems for a secondary review. If the secondary review raises issues, vocabulary is returned to the requester for correction, which can add additional weeks before final seeding.
The updated request template now includes character limits for all required fields and highlights in bold red the fields whose limits were recently reduced to achieve compatibility with the in-development SEEDEN 2 system. Tessa and the vocabulary management team asked users to send questions to the central CEDEN inbox rather than to individual staff emails so staff can route requests consistently.
Why this matters: users who submit vocabulary or rely on new lookup lists need realistic expectations about processing times and the exact input limits they must meet. Practical effect: requesters should expect at least two weeks before new vocabulary is available for submitting data and should check the updated template for new character limits before requesting additions.
The update drew questions from attendees about specific tabs and content in the template; staff said minor errors (for example, an unintended ‘‘chart’’ tab) will be corrected in a near-term update.