Commissioners discussed logistics for pick‑up and distribution of the fall trees, volunteer sign‑in and a social media plan to publicize planting day.

Volunteer pickup and contingency: Volunteer and longtime planting helper Jim Spear offered to pick up trees from the supplier one day earlier than the scheduled delivery (Thursday instead of Friday) to reduce the on‑site workload for planting day. Commissioners asked staff to confirm with borough public works (Jeff Elton or the staff member who coordinates PHS pickups) whether that pickup timing is acceptable. The commission emphasized the need for a documented tagging and delivery system and requested that at least one experienced member walk through the pickup process with any volunteer who may substitute.

Volunteer outreach and social media: Commissioners discussed asking planting volunteers to follow and tag the commission’s Instagram account (narberthstc) on planting day to raise visibility. They agreed to create a QR code for the sign‑in table and to encourage volunteers to tag Narberth STC in posts. Bettina Hess, Christina Baylor and Dawn Weisbord agreed to coordinate the social posts and to include planting‑day instructions for volunteers.

Why it matters: Ensuring clear pickup procedures, backups for staffing and coordinated public messaging reduces risk of delivery errors, lost trees and volunteer confusion on planting day.

Next steps and assignments
- Staff (Carson Clark) will ask borough staff (Jeff Elton) whether a Thursday pickup is acceptable and will confirm the pickup schedule and staffing plan.
- Jim Spear will offer to demonstrate his pickup/tagging system to other volunteers or commission members if the borough approves his earlier pickup day.
- Communications volunteers will create a QR code and a short social‑media plan to recruit followers and to instruct volunteers how to tag the commission on planting day.

Ending: The commission agreed to proceed with the plan contingent on borough staff approval of the alternate pickup day and to train a volunteer backup to preserve institutional knowledge of the pickup/tagging process.