Department of Agriculture working group staff and members reviewed administrative items including a shared events form, a proposed migration of resources from Airtable to a Google spreadsheet, and guidance on public records requests. The group also agreed to extend an open request for proposals for nonprofit host organizations.

Why it matters: The working group is consolidating communications and resource listings meant to connect rural agricultural communities with behavioral‑health presentations, events and services. Clarifying how events and organizational contacts are published and how records are handled affects transparency and public access.

Rosie, a communications team member at the Colorado Department of Agriculture (CDA), described a Google form and website updates intended to let organizations post events and resources directly to the working group's public pages. “Básicamente tengo el nombre del evento, una breve descripción, quién debe de asistir y el enlace a la página de registro,” Rosie said, describing the fields on the form. She said the team plans to migrate an internal Airtable to a shared Google spreadsheet to make resource updates more flexible.

Robert, identified in the meeting as the Ag Water Policy Advisor for the Department of Agriculture, summarized the agency's approach to records and transparency: “Desde el punto de vista del departamento de agricultura, la transparencia es lo más es lo mejor, tenemos que ser lo más transparentes posible con las peticiones de Corra,” he said, adding that the agency is responsible only for records it possesses and will not create records that do not exist.

Members also discussed an open request for proposals (RFP) to identify nonprofit host agencies. A presenter said the RFP will be extended by 30 days to allow more organizations to apply; the RFP link was posted in the previous meeting minutes and requires a nonprofit applicant that serves agricultural communities.

Other procedural notes included: a planning committee will draft agendas for the next seven to eight months, members were asked to review and confirm goals captured in the prior meeting's minutes, and staff will continue to collect biographies and photos for the working group web pages. No formal policy or budget actions were taken at the meeting; the items discussed were administrative and procedural.

Attendees were asked to submit event information, presenter requests and contact preferences to Rosie for posting. The group scheduled follow‑up work sessions in April to finalize agendas and priorities.