District staff told the board they are developing an application and fee schedule to manage community use of district facilities, and plan to implement the process through the Arbiter scheduling system.

A staff presenter said the district group working on the policy has representatives from athletics, facilities and administration and is designing tiers for partners, nonprofits and commercial users. The presenter said the district will track facility use and direct revenues back into facility maintenance.

Staff discussed proposed features: a deposit refundable on satisfactory return of the facility, minimum district insurance requirements, facility‑specific fees (reflecting utilities and wear on turf), and differentiated charges for organizations that charge admission or otherwise generate revenue. The presenter said the application functionality in Arbiter is still being set up and the district will not roll out the program until the scheduling and tracking are fully operational.

Board members asked whether a hardship or scholarship program could be included for community organizations that cannot afford fees; staff said that option could be added. A board member suggested different fee schedules for groups that charge to use space versus purely community groups.

Staff said they are modeling district policy and fee proposals on other area schools and plan to return to the board with sample fee schedules for review. No vote was taken.