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Board grants one-year extension to committee fundraising White Mountain multipurpose/wrestling room
Summary
The board approved a one-year extension for the 2024 committee formed to pursue funding for a multipurpose room at White Mountain (White City), after committee members described fundraising progress, a roughly $102,000 shortfall, donated materials and concerns about construction contingencies and grant timelines.
The Eagle Point School District board on May 28 approved a one-year extension of the 2024 committee charged with fundraising and planning for a multipurpose/wrestling room at White Mountain (White City).
Committee members and community coaches told the board they have raised about $100,000 from grants, donations and fundraising events but currently face an estimated shortfall of roughly $102,000 after updating project contingencies and ancillary costs. "We have about a 100 and the total expenses as compared to the revenues that are actually coming in, we're about a $102,000 short right now," said the committee presenter summarizing secured revenues and estimated expenses.
Presenters described in-kind donations that reduce cash needs: donated plywood for interior walls and a $25,000 HVAC system donation. The committee described a multifaceted fundraising plan including grants, a planned bottle-drop campaign run by a nonprofit (blue-bag bottle drive), business solicitations and ongoing local fundraising. At the board meeting, the committee requested an extension to allow time to complete grant applications whose review and payment timelines can be slow.
Board members and staff discussed construction contingencies and procurement risks. Committee members said initial contingencies had been estimated at 10% but later reduced to 5% for the planning document; board members cautioned that typical contingencies for projects can range from 10–20% and that under-investing in engineering and architectural work can increase change orders later. The presenters said they would compare detailed scopes and line-item bids from multiple contractors to "compare apples to apples" before final decisions.
Coach Curtis Clem and White City head coach Orlando Dela Cruz spoke in support, describing the program impact in White City and noting the community’s high free-and-reduced meal rates. Board discussion clarified that last year the board agreed to form a committee and discussed possibly funding up to $150,000 if necessary, but did not commit district funds. "I was incorrect last month when I told the board, oh, you committed that. You did not. Grantee's motion a year ago was very clear that what you committed to was to form a committee to search for funding," the committee presenter said.
The motion to extend the committee for one year passed unanimously. Committee leaders said they will continue pursuing grants and local fundraising and will return sooner if they secure funds.
The board noted requirements going forward: donated services and in-kind contributions should be tracked; architects and a surveyor will be required for permitting; and bids should be validated for current pricing (steel building bids may be valid only 30 days).
