The district's Freedom of Information Act (FOIA) officer presented an overview of the district's FOIA process on June 26, and the board discussed steps to reduce repeated FOIA requests by publishing more routine data.

Deb (FOIA officer) explained the district's use of the govQA FOIA portal, the distinction between prohibited and exempt records, the role of legal counsel in redactions, and the district's voluntary FOIA log. She said the district had implemented procedures to improve the FOIA workflow and that only the FOIA officer and legal counsel make final determinations on redactions to preserve independence.

Deb told the board that the district had received permission to dispose of certain archived FOIA-related records from 200815 and that the portal retains historical records transferred from the prior BoardDocs system.

Board members and the FOIA officer discussed the district's FOIA volume and the administrative time it consumes. Board members asked for better public-facing reporting about FOIA and agreed on a set of transparency improvements the administration should implement, including posting monthly FOIA metrics and making certain datasets and master-schedule snapshots publicly available at defined points in the school-year cycle.

One motion the board adopted during the meeting (separate from the FOIA presentation) directed administration to make program-of-studies and master-schedule information available at key points; board members said that publishing those snapshots should reduce the number of detailed FOIA requests for master-schedule and course-availability data.

Deb emphasized that while FOIA requires responsiveness, the FOIA portal is not an ideal data-delivery tool; she recommended proactively publishing datasets and program documentation to reduce the need for FOIA requests and the associated legal review time.

The board asked the administration to return with a plan to publish top-line FOIA metrics, pending PAC reviews, and a clear public-facing FOIA report on the district website. The board did not change FOIA statutes or administrative policy at the June 26 meeting.

The board also discussed a vendor transition from BoardDocs to a new D86 community platform for agendas and records; staff said content had been migrated and that reported third-party security issues with the old BoardDocs private-content feature did not affect district data.

The board asked administration to coordinate with IT, the CFO and the FOIA officer to prepare public reporting and scheduled publication points for master-schedule and program-of-studies materials.