At the July 23 special meeting, the Board of Education of Eadsdale Township High School District 86 directed staff to pursue a technical solution to reconcile multiple student data systems and to deliver auditable datasets to the board and public.

Trustees said recent slide decks and reports had contained inconsistent or incomplete data, which undermined confidence in baseline metrics. The board unanimously supported a plan to work with IT and business office staff to identify a programmer or consultant who can build a data bridge and generate reproducible reports.

During discussion, members described the district's data as spread across multiple systems, including the student information system (Infinite Campus referenced), other legacy systems and spreadsheet files. Board members and staff said that mismatched field definitions and course codes made manual reconciliation time‑consuming and prone to error.

A staff member summarized the problem: "We're pulling data from three separate systems, and the fields, the columns, the labels don't all match. Right. So then we're trying to count this with the data, and it will always be messy." Another participant said administrators had produced presentations in May that "didn't have all the necessary information on them" and agreed that responsibility for ensuring raw datasets and reproducible methods must be clarified.

Trustees asked the superintendent to work with IT lead Keith, assistant principal Kurt and the business office (Josh) to solicit bids or proposals for a bridge solution that will link the district's systems, create consistent reporting, and enable public dashboards and audit trails. Board members repeatedly insisted that raw, de‑identified datasets be available to board committees (for example, the academic/audits committee) and that any derived reports be reproducible from those raw files.

Superintendent Mike Locke acknowledged prior errors and said the district was working to identify the causes and to report back. Locke told the board staff had already begun discussions internally and that he would ask the cabinet to support a consultant search and scope of work. "We've spent a bunch of time ... trying to figure out what happened and what the truth is," Locke said.

The board emphasized two requirements: (1) raw datasets and documentation must be provided to board members and committees, and (2) reconciliation work should be carried out by technical staff or a contractor with SQL/programming expertise so reports can be replicated without ad hoc spreadsheet manipulation.

Ending: The board reached consensus to pursue a technical bridge and to work with the IT and business teams to develop a scope for outside assistance. No procurement was authorized at the July 23 meeting; the board asked staff to return with a recommended approach and scope of work for committee review and public reporting.