Clark Butero, who led drafting of the film policy, told the Duval City Council the city lacked a permitting process for productions and that staff drafted a bill policy so the city can "say yes" while mitigating impacts to businesses and residents. Butero and City Clerk described the proposed permit elements: an application submitted ideally 15 days before filming or 30 days if travel or closures are affected; a $100 nonrefundable application fee; a daily permit fee proposal of $3.50 (referencing other cities as models); and payment for additional city services such as off-duty police or traffic control.

The draft would require commercial applicants to carry insurance limits of $100,0000 per occurrence and $2,000,000 aggregate (presented in transcript as "100, 1,000,000 per occurrence, 2 mil aggregate"), name the city as additionally insured for right-of-way impacts, and supply aviation liability insurance for drone use. The proposed policy also attaches site maps, traffic-control plans and any required International Fire Code permits for tents or pyrotechnics. The city clerk said production that solely uses private property without municipal impacts might not require a permit, but blocking streets, using city parks or the right-of-way would.

Council members suggested changes and program ideas. Some members asked whether 30 days is adequate for closures that require WSDOT approval; staff noted WSDOT closures often require 60 days and said the city would treat permit timing similar to special-event review and could push back start dates. Council members urged lower fees to attract small or "indie" filmmakers and suggested a small-budget discount; staff said they modeled fees on nearby cities (Kirkland, Snoqualmie, Seattle) and would refine the schedule. Members also raised opportunities to promote filming with local property lists and to steer some fees toward arts nonprofits. Staff said commercial use of city-owned parks (e.g., McCormick Park) would be covered by the commercial permit and that use of city facilities (visitor center, rooftops) would be negotiated like special events.

No ordinance or final fee schedule was approved at the meeting; staff were asked to return with refinements, to consider a lower fee tier for small productions and to confirm timing and WSDOT coordination for closures. City Attorney and staff will finalize application materials, code language, and the permit form for a future council action.