Duval staff propose film-permit policy with insurance, fees and neighborhood notification

City staff presented a draft film permit and code-of-conduct policy at the Sept. 2 Duval City Council meeting to govern commercial filming within city limits. The policy would require a permit for filming that impacts the public right-of-way, plus application materials such as maps, call sheets, proof of insurance and fees. The draft includes aviation liability for drone operations, indemnification, and potential requirements for off-duty police or certified traffic controllers when rights of way are affected. City Clerk Clark Butero (presenting the draft) said the policy grew from inquiries after a recent production inquiry and prior efforts that stalled during the COVID-19 pandemic. He noted exceptions for news coverage and filming that does not affect the public right-of-way. The application period is proposed at 15 days in advance (30 days if travel or road impacts are expected), and staff said they would treat filings similar to special-event permitting when more time is needed or state permits are involved. Council members questioned fee levels and whether the 30-day notice is sufficient for state-controlled roads. Staff noted that WSDOT (state) approvals can require at least 60 days; in those cases the city could require more lead time. Council members and staff discussed options to attract small independent productions — including fee discounts for low-budget films — and how local homeowners who rent private property to productions may not be captured by the permit unless the right-of-way is affected. The draft includes a proposed nonrefundable $100 application fee, a daily permit fee of $3.50 and additional service charges where city staff or services are needed. City staff said the policy is a “first touch” and will be revised based on council feedback; no vote was taken.