The Rich County Commission approved two recorder‑office requests: (1) to charge the existing countywide data fee for requests delivered as GIS shapefiles, and (2) to acquire a replacement mylar/survey scanner via lease through the county's Ricoh contract.

Kaya Bowden, the county recorder, described frequent requests for countywide digital data in GIS (shapefile) format and proposed charging the same $250 fee the county charges for tax‑roll or assessment‑roll data when provided as a shapefile. “It's just the information we're charging for, whatever the format is,” Bowden said. Commissioners voted to include shapefiles within the recorder's fee schedule at the same rate as assessment and tax roll data.

Bowden also told commissioners her mylar/survey scanner had failed and she recommended replacing it through the county’s Ricoh contract on a five‑year lease with service and replacement every five years. She said alternative, lower‑cost scanner options required legacy operating systems and would force the office to keep an obsolete computer; the Ricoh‑contract option, though higher monthly cost, would support Windows 11 and come with technical support. Commissioners approved leasing the Canon TM‑355 MFP Z36 multifunction document system via the Ricoh vendor and asked staff to explore combining it into the existing contract term where possible.

Bowden said the county aims to make data more self‑serve in the long term but, for now, agreed those requesting the full county shapefile should pay the fee that applies to other countywide datasets. The recorder's office will implement the combined fee schedule and proceed with the scanner lease.