Dr. Redmond, a board member, presented updated Policy 4040 on student attendance and recommended adoption of the changes. "I recommend the board approve the routine items as presented," Dr. Redmond said when introducing the packet of routine items that included the attendance update.

Why it matters: the revisions clarify the district’s definition of attendance, add state-aligned exceptions for scheduled competitions or events offered by the National FFA Organization and 4‑H, and extend the district’s timeline for parent notification about unexcused absences to kindergarten through 12th grade.

The policy defines attendance as being physically present during school hours or at another location where the school’s education program is being provided. The new language adds an exception that explicitly permits excused absences for students participating in scheduled competitions, exhibitions or events offered by the National FFA Organization or 4‑H.

A second substantive change requires schools to send written notice to parents when a student accumulates five unexcused absences in a 10‑week period; the notice must inform parents that the absences meet the threshold and outline next steps for school‑family partnership to improve attendance. The board packet highlighted the changes; presenters said Warwick County had previously excused such events informally but added the language to align the written policy with state rules.

Action taken: a motion to approve routine items (including Policy 4040) was made and seconded; the board voted and the motion carried.

Less critical detail: presenters emphasized that standard excused‑absence practices remain intact (for illness, medical appointments and similar reasons) and that the policy is focused on clarifying the timeline and notification process.

Next steps: the updated Policy 4040 is adopted and will be implemented at the school level; staff indicated usual attendance‑monitoring procedures and family outreach will accompany enforcement.